Guest Post: What to Include in a Thank-You Note to a Team

If everyone is moving forward together, then success takes care of itself.        

Henry Ford

This is one of my favorite quotes on teamwork. Because it’s true that teamwork has the extraordinary ability to boost productivity, job satisfaction, and even individual performance.

Recognizing the efforts of your team members is certainly a good gesture. One of the most effective strategies to enhance your business relationships and expand your network is to communicate with those that assist you. Everyone wants to be praised, and most people perform at their best when they are satisfied with their work.

Key of success!

You will certainly achieve your goal if you work alone for ten years. However, if you work together as a team, you can achieve your goal in five years.

A team can be a group of coworkers working with one boss or a team of freelancers collaborating on a project, such as an editor, book designer, cover designer, and virtual assistant collaborating to help an author self-publish a book. This describes what a team is and how it works.

So, let’s go over what to include in thank you notes for the team.

Make the plan and each person’s involvement as specific as possible. Mention what made the person stand out, especially if there are no direct reports.

TIP: encourage them to keep working hard and express their confidence in their abilities to succeed in the future. Demonstrate your admiration for their skills and your belief in their abilities.

Please mention anyone on the project who surprised you in your note to the supervisor and your appreciation for the supervisor’s team management.

Why should managers send thank-you notes to their team?

After completing a project, reaching a milestone or goal, or achieving a significant achievement, you might write thank-you messages to your team as a leader. These letters can be significant for your team members, demonstrating that the administration recognizes their efforts and values them as company members, whether sending them out as an email or creating individual cards. Small gestures, like as sending a thank-you note after a job well done, can boost productivity and employee engagement.

When writing a thank you note, keep these 5 points in mind.

Let’s get started…

1. Appreciative of leading this team.

Here’s an example of how you could express your gratitude for your team’s efforts:

“Team, you’re amazing! The increase in productivity in the final quarter was nothing short of amazing! We were able to achieve our goals thanks to this rise. I can’t thank you enough for your hard work and dedication to the most crucial purpose. We’ve taken this company to new peaks, and I’m grateful to be leading such a motivated team!”

2. Regardless of the circumstances.

This is an example of how to express gratitude to a group for working together during a difficult time:

“Being an organization’s manager is difficult, but with staff like yours by my side, it looks simple. This group has always inspired me and pushed me to greater levels so that this organization can achieve tremendous success. Thank you all for your constant support through thick and thin.”

3. A delightful surprise at their workplace.

Here’s an example of management not just thanking their team with an email, but also with a gift:

“You have put in a tremendous amount of time and work over the last few months. You not only inspire, but you also motivate your colleagues to work hard and fulfill goals. We are privileged to have you as a part of our team, and I’m looking forward to hearing about your accomplishments in the coming quarter! Here is a small gift to show our appreciation.”

4. You make it simple.

Here’s an example of how to express gratitude to your staff for assisting you in reaching a company milestone:

“Thank you all so much for your incredible devotion and effort! Working with a motivated and self-sufficient team is a dream come true. The organization would not have reached this milestone without your help. Despite the countless deadlines, every one of you made everything seem simple. It’s all because of you!”

5. Thank you for your dedication.

Here’s how you may show your appreciation for your team’s dedication:

“Thank you for focusing solely on the task at hand, everyone! Without your entire work and willingness, we would not have been able to fulfill our objectives! The management would like to express its gratitude to each and every one of you for your efforts. You’re all rock stars! P.S. Don’t bring your lunch tomorrow! It’s all on us now.”

6. Enjoy what you do.

When it comes to freelancing, some people do it for the money and end up having no passion for what they do. This is definitely the best way to become frustrated if you ask me. The truth is that no one is content doing something they don’t enjoy. Several things can go wrong if you have a shaky commitment to anything.

You must discover and develop for the freelancing life in order to avoid being frustrated. Most crucial, make sure you’re doing something you genuinely enjoy. If you’re a good designer, don’t go into content marketing. If you’d rather be an SEO professional than a web developer, choose what you like. Make your job what you enjoy, not endure.

Some examples of templates

Quotes templates:


“Teamwork is the ability to work together toward a common vision. The ability to direct individual accomplishments toward organizational objectives. It is the fuel that allows common people to attain uncommon results.” – Andrew Carnegie


“Coming together is a beginning, staying together is progress, and working together is a success.” – Henry Ford


“The strength of the team is each individual member. The strength of each member is the team.” – Phil Jackson


“Appreciate everything your associates do for the business. Nothing else can quite substitute for a few well-chosen, well-timed, sincere words of praise. They’re absolutely free and worth a fortune.” – Sam Walton                                                                                                    


“Employees who report receiving recognition and praise within the last seven days show increased productivity, get higher scores from customers, and have better safety records. They’re just more engaged at work.” – Tom Rath                                                                                                        


People who are crazy enough to think they can change the world are the ones who do. — Rob Siltanen


If you are working on something that you really care about, you don’t have to be pushed. The vision pulls you. – Steve Jobs

Letter Template


Hello Firstname,

Thank you for taking the time to speak with me about our current social media marketing effort yesterday. I appreciate your suggestions for making the implementation plan more efficient. I am excited to include your thoughts in our schedule.

It is beneficial to have someone who has worked with similar market parameters assist with this project. As a team member, I value your guidance and numerous helpful contributions.

Best wishes,

Your Name


Hello, team!

I’m grateful to have a team like yours. When I started freelancing, there was no one to help me, but as time passed, things changed. I used to think, that I could accomplish everything on my own, but then I realized I couldn’t do everything at once. You guys show your faith in me—my entire team, including the editor, designer, and social media coordinator. Because of you, we’ve met our goal, as each of you has a distinct level of creativity. Thank you for your commitment and hard work, and best wishes for the future.



If you want to read more notes, we’ve compiled a list for you. Simply click here to get more than 20 note templates. Thank you for reading this blog and staying with us till the end.

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About the Author

Rory is a content writer at and He is also passionate about helping people understand content marketing through his easily digestible materials. In his spare time, he loves to trek and swim. You can find him on Twitter, Instagram, and Facebook.

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